VISITOR MANAGEMENT
Ensure safety at the front door.
Screen, approve, and welcome visitors with a user-friendly solution that seamlessly fits into your front office staffs’ busy day. Easily track visitor activity, enforce custody restrictions, conduct background checks, and more, all while maintaining a welcoming, compliant, and secure environment.
Navigate360’s visitor management system for schools ensures safety, awareness, and accountability so you always know who is on campus.
Visitor Screening and Tracking
See exactly who is in your school and who is requesting access with:
- custodial rights, block lists, and district regulations compliance
- ability to check visitors against the national sex offender database
- checks to flag persons of concern and discreetly notify security or necessary staff instantly
- self-serve and mobile check-in/-out options with Google Translate integration
- badge printing for easy identification of visitors
Volunteer Management
Simplify engagement, strengthen accountability, and ensure every volunteer is approved and supported with:
- customizable online applications with tailored questions and attachments for complete submissions
- automated approvals, expirations, and renewals to keep records current and accurate
- role-based access that empowers coordinators to screen consistently across campuses
- optional background checks and continuous monitoring to maintain a secure environment
- centralized profiles to track volunteer activities, hours, and even off-campus or after-hours visits
- communication tools, including email and text messaging, to keep volunteers informed and connected
- streamlined workflows that reduce administrative burden while encouraging safe community engagement
Rapid and Flexible Check-in/Check-out
Streamline preauthorized access and:
- expedite staff and student check-ins/check-outs
- eliminate manual or fraudulent visitor entries with check-in options including licenses, staff/student IDs, and RFID tags
- auto check-out for staff, substitutes, visitors, and volunteers
- visitor badge barcode scanning for self-serve check-out
- configurable self-serve workflows with preferred check-in/check-out methods for students, staff, visitors, and volunteers
- bulk check-in or out multiple visitors in one workflow
schedule same day or future visits for returning visitors - staff traveler functionality
Want to learn more?
Revolutionize everything from your check-in process to your entire visitor experience with Navigate360’s trusted solution.
This brochure shows how Visitor Management can streamline front office workflows, support safety protocols, and ensure accurate visitor records — all while keeping your campus welcoming and secure.
Learn how to simplify compliance, improve efficiency, and give staff peace of mind — all in one intuitive platform.
Hardware Flexibility
Visitor Management is a secure, browser-based cloud solution accessible through any standard computer or mobile device. Choose from RFID, barcode and license scanners, cameras, and badge printers for greater confidence and convenience.
Robust Reporting Capabilities
Analyze trends to ensure accountability with real-time analytics and:
- review data on specific individuals and roles to gain valuable insights
- easily view and compare data across grade levels, buildings, and more
- analyze specific timelines with custom date ranges
- export data in the preferred format for a deeper dive into visitor, staff, substitute, student, and volunteer data
- filter by visitor type, staff job title, and name for visitors, staff, students, and volunteers
- easily view total time on staff and substitute reports
Visitor Management Layered Integration Options
Enhance your school visitor management solution by integrating it with your existing processes and programs.
Integrate JDP for fast and thorough background checks on individuals requesting access to your campus.
Enhance your visitor management system today.
Connect with a Navigate360 school safety and well-being expert to explore how our Visitor Management software can strengthen your front office operations, improve compliance, and support a welcoming, secure environment for every visitor.
Set a course for zero incidents.
Take a layered, holistic approach to school safety with Navigate360 technology, training, and guidance to move you closer to your goal.
Discover more Navigate360 Preparation & Response solutions.
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